• Investment Services Administrative Assistant

    Job Locations US-PA-HARRISBURG
    Job ID
    # of Openings
  • Overview

    Career Opportunity: Investment Services Administrator


    Harrisburg, PA



    PFM is a national leader in providing independent financial advice, investment advisory services, and management and consulting services to local, state, and regional governments, non-profit, and other institutional clients. We are proud to help our clients meet their financial challenges with a broad array of products, backed by unquestioned professionalism and outstanding service. We are proud to help clients meet their financial challenges with a broad array of services, backed by unquestioned professionalism. For more than 40 years, PFM has believed that the client’s interests always come first. Service is our top priority in everything we do, and it is delivered in every relationship following our core principles of Independence, Initiative, and Integrity.



    PFM’s Investment Services Group is seeking a full-time Administrative Assistant who will provide middle office support for the team using strong interpersonal skills, with initiative to gather information from subject matter experts around the firm and achieve successful collaboration with senior management.



    Job responsibilities include but are not limited to:


    Settlements (80%)

    • Assist with audit/client requests for trade tickets, confirms, etc.
    • Assist with broker requests for W-9’s, FINRA compliance forms, etc.
    • Verify new account setups in Access360 and related systems
    • Data entry in Bloomberg as needed
    • Help maintain client settlement instructions in Omgeo ALERT; run data backup weekly
    • Maintain trader enablements by broker in Bloomberg
    • File paper broker confirms
    • Download quarterly corporate earnings reports for credit committee
    • Assist/backup settlements team lead and analyst as needed


    Administrative Support (20%)

    • Preparing Presentations, Reports, Proposals and Work Products (Word, Excel, Powerpoint)
    • Assisting with expense/time forms if needed
    • Assisting Director with invoice submission to corporate Accounting
    • Scheduling meetings/arranging reservations/complex travel arrangements
    • Maintain Investment Services department calendar in Outlook
    • General faxing/copying/filing
    • Creating and maintaining department documentation



    Equivalent Education Level Required

    • High school diploma and preferably some college or training after high school

    Experience Required

    • 2 years clerical/secretarial experience


    Other Skills

    • Typing 50-60 wpm
    • Ability to rapidly, courteously and correctly route phone calls. Able to take messages accurately and legibly.
    • Basic to moderate proficiency in operating word processing, spread sheets, graphics and databases following defined guidelines.
    • Knowledge of standard reference sources and information gathering methods. Able to research information in response to specific direction.
    • Basic knowledge of written English including spelling, punctuation, grammar usage, proofreading, and organization.
    • Skill in prioritizing and coordinating given assignments.
    • Skill in establishing and maintaining effective working relationships with other staff, clients and the general public.



    This position is non-exempt and eligible for overtime pay.  Overtime is a requirement for this position.  Individuals can expect to work 150 or more hours of overtime each year. 



    PFM is proud to offer our employees competitive pay, comprehensive benefits, a business casual and collegial work environment, and ongoing training and development opportunities.

    PFM is an equal opportunity employer (M/F/D/V) and maintains a drug-free work environment.


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